```{tags} Check-in, Giving-Participants-Room-To-Be-Who-They-Are, Being-Respectful, LGBTQ+, Newcomers-and-First-Timers, Being-Open, Social-Events
```

(inclusive_practices_during_check-in)=
# Inclusive practices during check-in

## 🍎 Photography Permissions 

 - Managing photography opt-outs: 
    - Badge lanyard at registration should be made available to indicate photo preferences (green = photos fine; yellow = ask first; red = no photos) 

## 🍎 Pronoun Pins, Buttons, or Ribbons

  - Indicating pronouns:
    - Select a pin/button/ribbon for your lanyard to communicate your pronouns. Using a pin even if you don't feel like you need one helps create a welcoming space for attendees who do.
    - Color-coordinate the pins by pronoun for quicker recognition and processing by those who see the pins. This lowers the barrier to checking (look at the color). 
      - Be sure to choose colors that works for folks with color-blindness. With color-coded pins, needing to actually read them is a stress case rather than the norm. Because people are used to the ease of the normal case, they're more willing to take a little extra effort to read for the stress cases. (purple: he, yellow: she, green: they, blue: ask)
      - To be aware of: Make pins large enough to be easily seen. Made the pronoun itself the largest text, rather than the word "Pronouns".
    - Another option for pronoun indication is ribbons.
      - Have custom ones printed for Zi/Zir and a "Fill in your own" ribbon. For fill in your own, make sure you provide fabric markers. (h/t @oxinabox)

**Further reading:**
- Thanks to [OpenNews](https://opennews.org/) and [SRCCON](https://srccon.org/) for the pronoun pins idea
- [Pronoun Ribbons](http://www.pronounribbons.org)
- [Improving the Color Accessibility for Color Blind Users](https://www.smashingmagazine.com/2016/06/improving-color-accessibility-for-color-blind-users/)
- [AdaCamp Toolkit on Photography/video/audio recording](https://adacamp.org/adacamp-toolkit/policies/#photo)

## Welcoming New Attendees

- Ribbons for badges can be useful, e.g. "First-Time Attendee." 
  - Consider what visual cues would encourage people to engage with one another and go out of their way to be friendly to someone.
- Consider running a mentoring program that matches experienced attendees with first-timers for networking and to provide a friendly resource to get to know the conference.

## Social Events

- "First-Time Attendee" lunch/dinner/coffee-break as a welcome and safe place for attendees to ask questions.
- Consider diversifying the time of day that social events happen.
  - Not everyone is available (physically or mentally) in the evenings, when social events are typically concentrated.
- Alcohol Considerations
  - We recommend the [AdaCamp Toolkit's summary approach to alcohol at events](https://adacamp.org/adacamp-toolkit/serving-alcohol-at-social-events/)